While the above pricing table is helpful for setting expectations about what your charter bus rental rates may look like, the total cost of a charter bus rental in New York City—and what your final quote will be—depends on a variety of factors such as seasonality, distance traveled, and passenger count.
If you have your trip details handy, our team is always available to provide you with a free, no-obligation quote over the phone. Call today at (332) 331-7187 to speak with a specialist and discuss your bus service pricing.
Using the specific trip information that you provide, we can determine the cost of your charter bus in minutes and provide a personalized quote. The total cost you’re quoted will be based on factors like:
Seasonality: The demand for a charter bus varies throughout the year. The summer months between May and June are often the busiest due to summer vacations, school prom and graduations, and end-of-year field trips. Bus rentals may also be more in demand during the holidays and around major annual events.
Distance Traveled: The total duration of your trip will determine whether your charter bus rental is priced by the day, hour, or mileage. If you are traveling a long-distance beyond New York City for a day, you may be charged a mileage rate instead of hourly.
Charter Bus Model: It’s important to have a good estimated headcount at the time of your booking because the number of people in your group will determine what type of charter bus rental you need. In general, the cost of a large charter bus model will be more than a minibus or sprinter van.
There are also other travel- and transportation-related costs that you may need to budget for. These associated costs aren’t included in your quote:
Parking Fees: Your destination(s) may have bus parking fees due upon arrival. Please contact them for more information.
Road Tolls: If your route includes road tolls, private motorcoach rentals are typically not exempt and you may be subject to tolls depending on the type of road and vehicle class.
Driver’s Tip: A tip for your driver is not included in your quote. Typically, a cash tip of 5-10% of the total cost of your bus rental is appreciated for a job well done.
Driver’s Accommodations: For multi-day/overnight trips, you may need to provide hotel accommodations for your driver. Some hotels offer rooms complimentary when you reserve a hotel room block, so call ahead to learn more.
How to Save Money on a New York City Charter Bus
From the moment you call us to the moment you step off your bus rental for the last time, we’re on your team! With that, here are some tips and tricks of the trade to save on the price of a charter bus in New York City:
Book sooner than later. The earlier you make your charter bus reservation, the more availability of charter bus models and the more likely we can secure an affordable rate.
Plan your trip during the off-season or during the week, if you’re planning transportation for a private trip and can afford to be flexible. Charter bus rentals are more expensive during the summer, the holidays, and on weekends.
Have an accurate headcount when you call to book so we can pair you with a charter bus rental of the right size. However, it’s ok if you’re not entirely sure. You can call to make changes to your reservation up to two weeks before your trip.
Curious about what your charter bus trip will cost? The only way to find out is to call us today at (332) 331-7187 with your trip details in hand! Though, feel free to compare your charter bus services to a few anecdotal examples of bus trips we’ve priced and fulfilled:
